We’ll protect the digital and physical data we hold.
We will only collect the data we require to fulfil our role as a Recruitment Agent or Business.
We will not use your details to spam and will only contact you regarding your interest areas.
We do not sell your data to third parties.
Fleet Search and Selection Ltd (”We”) are committed to your privacy. As a candidate, client or partner, our business success with you is based on maintaining strong relationships, trust and professional practice.
Our Group means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006 (our Group).
This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.
The UK General Data Protection Regulation (UK GDPR) (Regulation (EU) 2016/679) is a regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.
The Brexit transition period ended on 31 December 2020 and the UK has now officially left the EU. The UK GDPR has been directly incorporated into UK law sitting alongside the Data Protection Act 2018.
Please read the following carefully to understand our views and practices regarding your personal information and how we will treat it.
For the purposes of data protection legislation in force from time to time the data controller is Fleet Search and Selection Ltd of Rochester House, 275 Baddow Road, Chelmsford, Essex, CM2 7QA Company No. 6792954 England and Wales.
Our Data Protection representative is Paul Stanbridge, Director.
We are a recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003. We collect the personal data of the following types of people to allow us to undertake our business:
We collect information about you to carry out our core business activities.
Information you give to us or we collect about you
We may collect information about you when you fill in forms on our company website or by corresponding with us by phone, e-mail or otherwise. It includes information you provide when you register to use our site or to enter our database.
Regarding each of your visits to our website, we will automatically collect the following information:
This is information that we obtained about you from other sources such as LinkedIn, corporate websites, job boards, online CV libraries, your business card and personal recommendations.
We will process your personal data in accordance with this privacy notice.
We are working closely with third parties including companies within our Group, business partners, sub-contractors in technical, professional, payment and other services, advertising networks, analytics providers, search information providers, credit reference agencies and professional advisors. We may receive information about you from them for the purposes of our business.
If requested to do so by a client, or it is a requirement of our contract with a client, we may ask you for some ethnicity and diversity information to support the client’s equal opportunities monitoring. This could be information about your ethnic background, gender, disability, age, sexual orientation, religion or other similar beliefs, and/or social-economic background. Any information that is disclosed to the client will be anonymised where relevant.
As this information is ‘sensitive’ personal information we need to obtain your explicit consent before we can use it. We will therefore ask for your consent prior to asking you to complete the questionnaire. Answering the questions is entirely voluntary.
(ii) Criminal Convictions
If a client requests us to obtain a criminal conviction check as part of their pre-employment or pre-engagement screening process, we will contact you first to explain the process and obtain your explicit consent to proceed.
You have the right to withdraw your consent to us using your personal information for these purposes at any time by emailing [email protected].
Our core service to both candidates and clients is to introduce suitably qualified and experienced candidates to our clients for the purpose of temporary or permanent engagement.
If you are a candidate, we may use information held about you:
In addition, or if you are a client or other third party, we may use information held about you in the following ways:
5. The legal basis for processing your Personal Data
Depending on the purpose that we hold and process your data for, we will rely on one or more of the following legal grounds to process your data:
We will rely on legitimate business interests to process your personal data to carry out work-finding services for you, to introduce candidates to our clients for permanent employment, temporary worker placements or independent professional contracts and to carry out pre-engagement and pre-employment screening services (except where we are required to obtain explicit consent to carry out a check). The exchange of personal data of our candidates and our client contacts is a fundamental, essential part of this process.
Legitimate Interests means the interests of Fleet in conducting and managing our recruitment business. For example, we have an interest in ensuring that the information provided in your CV and/or job application is correct and that you have the necessary skills and experience to meet our client’s requirements.
Legitimate Interests can also apply to the processing of data that is in your interests. For example, we only wish to put you forward for roles that you want to perform and that you have the right skills to deliver so that you have the best chance of your application succeeding.
When we process your personal information, we make sure we consider and balance any potential impact on you (both positive and negative), and your rights under data protection laws. We will not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law).
We will rely on contract if you are appointed to undertake an assignment at a client (whether as a contractor or temporary worker). We will enter into a contract with your limited company (PSC) or umbrella company to engage you for that assignment. Your personal data will be processed as necessary throughout the assignment in order to perform the contract. For example, to ensure your timesheets are authorised, that payments are made to you and that you comply with your obligations under the contract.
We will also rely on contract if we are negotiating or have entered into a contract to provide services to you or receive services from you or your organisation.
We will rely on legal obligation if we are legally required to hold information on you to fulfil our legal obligations. For example, if you are a limited company contractor engaged on an assignment HMRC requires that we submit regular reports to them detailing the payments which we make to you and other information as set out in The Income Tax (Pay as You Earn)(Amendment No.2) Regulations 2015.
We will ask for your explicit consent to pass your personal data to a client for consideration for permanent employment or temporary assignment. We will request your consent orally, by email or by an online process. Should we want or need to rely on consent for other processing activities, we will request consent orally, by email or by an online process for the specific activity we require consent for. Your responses will be recorded on our system.
Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular activity at any time by emailing [email protected] .
We may share your personal data with:
We may disclose your personal data to third parties:
The lawful basis for the third party processing will include:
We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this Privacy Notice.
All information that you provide to us in physical form such as documents will be stored securely at our offices or at a secure storage facility.
All information you provide to us electronically is stored on our secure servers located in the United Kingdom. It may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”) for the purpose of our business. It may be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our business and the provision of support services. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology.
Where we have given you (or where you have chosen) a password which enables you to access certain parts of our site, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
Unfortunately, sending information to us via post, fax, email or the internet is not completely safe and secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information sent to us by any of these means and any information sent to us in this way is at your own risk.
Once we have received your information, we will each use strict procedures and security features to try to prevent unauthorised access and require our suppliers to do the same.
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention policy and run data routines to remove data that we no longer have a legitimate business interest in maintaining.
We segregate your data so that we keep different types of data for different time periods. The criteria we use to determine whether we should retain your personal data includes:
As a general rule, if you are a candidate, your information will be held for as long as you are actively engaging with us in order to receive work finding services.
If you cease to actively engage with us:
You have the right to ask us not to process your personal information for marketing purposes. We will usually inform you (before collecting your information) if we wish to use your information for such purposes or if we intend to disclose your information to any third party for such purposes and we will collect your express consent from you if legally required prior to using your personal data for marketing purposes. You can exercise your right to accept or prevent such processing at any time by contacting [email protected].
The Data Protection Act 2018 and the UK GDPR give you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete.
A subject access request should be sent to [email protected]. No fee will apply once the UK GDPR comes into force unless we decide to exercise our right under the UK GDPR to request a fee for excessive or repetitive requests.
A cookie is a bite-sized piece of data that is stored on your computer’s hard drive. Almost all websites use them and they do not harm your system. We use them to track your activity on our websites and to distinguish you from other users. This helps us to provide you with a good experience when you browse our websites and also allows us to improve functionality, analyse traffic and for advertising purposes.
For more general information about cookies, including how to disable them, see aboutcookies.org
Any changes we may make to our Privacy Notice in the future will be published on this page and may be notified by email.
Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to [email protected].
V3 Fleet Website Privacy Notice Last reviewed: Feb 2022